Two useful guides. One practical plan. Help your Century Village association and residents prepare before a storm is approaching.
Open the guidesBoard planning checklistCounty guidance covers evacuation planning, emergency supplies, older adults, special-needs sheltering, transportation assistance, pets, and storm recovery.
Use it to plan for your household’s needs and learn where to obtain official emergency information.
Open county guide (PDF)The UCO guide addresses residents, associations, and community coordination, including seasonal residents, property preparation, neighbor checks, and CERT communication.
The linked file is the 2024 community plan. Confirm current arrangements and contacts with UCO.
Open UCO guide (PDF)The county guide discusses planning for medications, medical equipment, evacuation assistance, and pets. Seek information about special-needs shelter eligibility and transportation early; confirm registration and acceptance requirements directly with the county.
Prepared neighbors make a stronger community.
UCO’s guide emphasizes common-property preparation, current contacts, contractor arrangements, and resident coordination. The following planning worksheet is a Board Synergy suggestion: assign an owner and a backup for each task instead of relying on informal understandings.
| Planning area | What the board should decide |
|---|---|
| Response leadership | Who coordinates with the manager, vendors, UCO, and residents? Who fills in if that person is away? |
| Building preparation | Which areas need inspection or protection, who performs the work, and what is the safe completion deadline? |
| Resident messages | Who sends verified updates, through which channels, and how will residents without internet receive them? |
| Contractors | Which qualified vendors can assist, what services are agreed, and who may authorize work? |
| Records & insurance | Where are protected copies of policies, contacts, key records, and pre-storm property photos? |
| Recovery | Who records damage, reports claims, tracks expenses, and communicates safe access information? |
Ask absent owners to confirm their contact details and preparation arrangements. Invite residents who want assistance to identify an appropriate contact. Keep personal health details private and share only information needed for authorized assistance.
Confirm current UCO/CERT coordination procedures. A neighbor check is helpful; it does not replace emergency responders or a resident’s individual evacuation plan.
Plan together. Assign clearly. Follow through.
Follow official re-entry and safety instructions. Once conditions are safe, coordinate resident check-ins and have qualified professionals assess hazardous building conditions. Record damage and notify the insurer or agent promptly.
Keep a dated record of observations, temporary protection, vendor authorizations, invoices, and claim communications. Separate urgent stabilization from permanent repairs so the board can review scope, cost, and responsibility clearly.
After the response, review what worked: missed contacts, unclear assignments, unavailable vendors, and residents who needed additional help. Update the plan while those lessons are fresh.
Property & Safety Emergency Repairs Water Damage
Guide links checked October 10, 2026. County guide and UCO guide listing are the source resources above. The association worksheet is suggested planning guidance; confirm building-specific responsibilities with your manager and appropriate professionals.
Hold a short planning exercise with the manager and designated contacts. Use a hypothetical loss of power and communications to identify missing assignments, inaccessible records, and uncertain vendor arrangements.
Use contact and access updates after personnel changes. Keep medical details, credentials, and restricted access instructions out of a public storm checklist.
Authority matters: Florida law establishes statutory duties; governing documents define association authority subject to law; contractual duties come from applicable agreements. UCO procedures address separate UCO functions. The added registers and workflows are Board Synergy recommended practices, not official emergency orders or prescribed statutory forms.