Lease renewals
in Century Village

A familiar tenant still needs current paperwork

Begin by checking your association’s recorded documents and current procedure. A signed landlord–tenant renewal and association permission address different matters. Community ID updates are a further administrative step.

Clear paperwork. Consistent decisions. Better community living.

Who does what?

Do not assume any one party has completed the other steps. Ask who will deliver documents and how completion will be confirmed.

Century Village’s published renewal sequence

UCO’s April 25, 2025 guidance describes this sequence; confirm current forms and requirements before submitting:

1. Submit the renewal lease. The tenant brings it to the association board.
2. Obtain the association decision. The board considers issuing a renewal Certificate of Approval (COA).
3. Coordinate with UCO. A board member or manager brings the renewal lease to UCO, which prepares the rental-extension COA.
4. Complete the certificate. Two board members sign it and affix the association seal.
5. Update the resident ID. The tenant takes the COA and renewal lease to the Clubhouse ID Office.

The same UCO guidance describes annual COA renewal for non-rental occupants, using a Request for Occupancy instead of a lease.

Source: UCO published lease-renewal guidance. Obtain current forms from UCO Forms & Resources. For ID questions, call WPRF at 561-640-3120 and ask for the ID Office.

Can the association charge another approval fee?

Florida §718.112(2)(k) prohibits an association transfer/approval charge when a lease or sublease is renewed with the same lessee or sublessee. A document provision or routine annual practice does not override that restriction.

If occupants change or someone proposes a new arrangement, ask counsel how the statute applies. Do not assume labeling a charge “processing,” “administration,” or “screening” avoids the renewal restriction. Ask separately about any actual WPRF ID charge; an ID-office transaction is a different question.

Source: Florida Statutes §718.112(2)(k).

Keep the deadlines separate

Suggested planning approach: contact the board or manager roughly 60–90 days before expiration. This is a practical starting point, not a universal Century Village deadline. An earlier lease notice requirement or association submission requirement may control your actual schedule.

For a fixed-term lease, §83.575 permits reciprocal end-of-term notice provisions within a 30–60 day range. Check the actual agreement and statutory requirements; this is not a blanket rule that every lease automatically requires 60 days’ notice. Periodic tenancies have different rules.

Source: Florida Statutes §83.575.

When a renewal is questioned or denied

Association authority depends on the governing documents and applicable law. A published renewal process does not give the board unlimited discretion to reject someone. Before denying approval, have association counsel review authority, evidence, procedure, notice, fair-housing obligations, and any accommodation request.

Suggested board practice: identify specific documented concerns, give the responsible parties clear communication, and use consistent criteria. Dislike, rumor, or a disagreement with a director should not substitute for a supported decision.

Denial is not physical removal. An expired ID or denied COA should not be used as a shortcut to evict an occupant. Florida §83.67 prohibits specified landlord self-help measures, including lockouts and utility interruption. Obtain counsel’s direction on lawful remedies and who has authority to pursue them.

See §83.67 and the related pages below.

A renewal checklist for owners and boards

Use renewal as an opportunity to update contact and emergency information. Avoid requesting unnecessary sensitive information or automatically repeating full screening without first checking lawful authority and need.

Good processes make routine decisions easier.

Related guidance

Reviewed October 17, 2026. Educational guidance for Century Village West Palm Beach. The UCO process is identified by its publication date; verify current administrative details. Consult counsel about disputed approvals, fees, nonrenewal notices, or termination.

Track renewal without combining unrelated approvals

Board Synergy recommended practice

Use a renewal register showing the lease end date, submission date, authorized association decision, Certificate of Approval status, and any WPRF ID or vehicle-access action. Identify which organization owns each step.

• Calendar carefully: A recommended early reminder is not a statutory deadline. Keep lease notice requirements, association submissions, and credential expiration dates separate.
• Check changes: Identify changed occupants or terms and apply the actual documents and current procedures. Do not assume every renewal requires a full new investigation.
• Close the process: Give the owner and tenant written confirmation of what is complete and what remains pending. Update authorized resident and emergency contacts; retain age-verification information in its proper records category.

Connected Board Synergy guides

• Rentals
• Request for Occupancy: the linked process
• Certificate of approval
• Gate access
• Owner, resident, emergency, and age-verification records
• Fair housing act

These checklists are recommended practices. Florida law, governing-document requirements, UCO procedures, and contractual duties have distinct authority. Verify the controlling requirement for your association.