What is a Request for Occupancy?
UCO publishes a one-page Request for Occupancy or Extension of Occupancy. It records the owner’s request for a named person to reside in the unit for specified dates and provides space for association approval.
The January 2, 2026 version calls for a deed copy, approval by all owners of record, owner signatures, two board-member signature spaces, and the association seal. It directs an association officer to deliver the signed and stamped form to UCO after board approval.
Clear records. Clear expectations. Better community living.
When should an owner ask about using it?
Ask the association when proposing a non-owner occupant or extending an existing occupancy arrangement. Family members, companions, caregivers, and other living arrangements can raise different questions under the documents; a relationship alone does not settle the approval requirements.
Describe whether the owner will also reside there, whether rent is paid, the proposed dates, and who else will occupy the unit. The board and UCO can identify the appropriate paperwork. A rental may require a lease and rental application rather than treating this short form as a substitute.
A temporary guest visit is also different from establishing residence. Check the actual association’s guest and occupancy provisions instead of using another building’s practice.
One connected process: request to resident access
Use this linked overview to keep each handoff clear. Select a step for details. This is a coordination guide for rental and non-owner occupancy requests; the association and UCO must confirm which steps apply to an initial request or extension.
- 1. Application packageOwner / applicant → association → UCO submission
- 2. Investigation, when requiredUCO processes screening; association receives results
- 3. Association decisionApproved? Continue to documentation below.Incomplete or not approved: return for missing information or communicate the decision through the proper process. Resolve the matter with the association before continuing.
- 4. Approval documentation / COACOA means Certificate of Approval
- 5. WPRF resident IDSeparate eligibility and document check with WPRF
- 6. Access arrangements and move-inUCO gate / vehicle arrangements + association coordination
1. Assemble and route the application
Start with the association to identify the correct package. For a rental or non-owner occupancy, confirm whether the rental/occupant application, a lease or Request for Occupancy, and supporting records are required. Obtain the required signatures before submission. Follow the applicable form’s instructions for delivery by the association representative.
Request for Occupancy requirements · Current application forms
2. Complete the investigation when required
Coordinate screening through UCO Investigations. The board-member signature authorizing an investigation is a different action from final approval. Track submission, missing items, and receipt of results without circulating sensitive application information broadly.
Handoff: the association confirms it has the information needed for its decision. Check current screening requirements for extensions rather than assuming a new investigation is always required.
3. Record the association’s decision
The association makes the approval decision under applicable law and its governing documents. Document properly authorized action and communicate it in writing. If information is missing, identify it; if a denial or accommodation issue arises, obtain appropriate legal guidance.
Handoff: retain the written decision and confirm approved names, unit, and occupancy dates. Do not treat an application’s acceptance as approval to move in.
4. Confirm approval documentation and the COA
UCO uses COA to mean Certificate of Approval. Coordinate with UCO Investigations to confirm the applicable certificate, required association approval, and how it is issued or collected for this request. Keep the COA with the association’s approval record and provide the resident with the documentation needed for the next step.
The signed and sealed Request for Occupancy remains a distinct form. Do not assume it substitutes for a COA or establishes eligibility for an ID. Confirm any discrepancy in names or dates before proceeding.
5. Arrange the WPRF resident ID separately
WPRF handles resident IDs at the Main Clubhouse. Before visiting, ask WPRF what approval documents, identification, return of prior IDs, and other requirements apply to this occupancy category. Confirm eligibility rather than promising that every approved occupant will receive a card.
Contact WPRF: 561-640-3120 · Century Village ID guide
6. Coordinate access and the actual move-in
Ask UCO about the applicable gate-pass or vehicle-barcode arrangements. UCO’s published barcode instructions call for a Century Village ID and current vehicle registration in the same name. Confirm requirements for the specific person and vehicle before visiting.
Separately coordinate association parking, keys, move-in arrangements, emergency contacts, and a welcome packet. Keep approved dates aligned and calendar any expiration or extension. Access credentials do not expand the approved occupancy arrangement.
Process sources checked October 16, 2026: UCO Forms & Resources and the occupancy / rental forms linked below. Confirm current COA and ID handoffs directly with UCO and WPRF.
A practical sequence
- Start with the association. Get its current occupancy requirements and UCO forms. Check the recorded documents and any amendments.
- Complete the owner’s request. Identify the unit and proposed occupant, select initial request or extension, provide start and end dates, and obtain the required owner approvals and deed copy.
- Confirm the full application package. A Request for Occupancy may accompany the separate rental/occupant screening application. Ask what is needed for this particular initial request or extension.
- Complete association review. Board signatures should reflect properly authorized action. Ask whether a signature authorizes investigation or records a final approval; these are different steps.
- Follow the UCO delivery instructions. Coordinate submission through the association officer and retain copies and confirmation.
- Finish the remaining steps. Obtain the applicable final approval documentation and confirm WPRF ID, gate access, move-in, and welcome-packet procedures before occupancy.
UCO’s rental/occupant application states that the association makes the approval decision. Do not interpret acceptance of paperwork or completion of an investigation as automatic permission to move in.
Documents that are easy to confuse
| Document | Purpose |
|---|---|
| Request for Occupancy | Records an owner’s request for a named person and occupancy dates, with association approval fields. |
| Rental / occupant application | Collects information and authorizations for the application and screening process. |
| Lease | Sets the landlord–tenant arrangement. Association paperwork does not replace lease obligations. |
| Certificate of Approval (COA) | UCO’s COA means Certificate of Approval. Confirm the applicable certificate and issuance process with UCO; it is separate from a WPRF resident ID and a government Certificate of Occupancy. |
| WPRF resident ID | A separate credential handled through WPRF procedures. |
| Government Certificate of Occupancy | Concerns building-code authorization for occupancy; it is a different document from a community resident-approval form. |
What happens when the dates expire?
Calendar the end date early. Ask the board and UCO what extension or renewal documents are required and whether changed occupants or circumstances require additional review. Do not assume silence extends an approval.
Keep the requested dates consistent across the form, any lease, and approval records. If an extension is disputed or denied, obtain legal advice about the basis, notices, and appropriate remedy. An expired form alone is not permission to change locks, shut off utilities, or physically remove someone.
Denied RenewalsLease RenewalsFair and consistent review
Verify age and occupancy eligibility under the applicable 55+ requirements. The 80/20 framework does not grant an automatic exception to every younger applicant.
Consider disability accommodation requests appropriately, including a proposed live-in caregiver when relevant. Ask counsel about disputed requirements or denials. Apply lawful criteria consistently and document the reason for a decision.
Fair Housing Act55+ / 80–20 RuleProtect application information
Use the official process for identification, screening, and other sensitive records. Do not post completed applications on a public website or distribute them broadly by email.
Keep the administrative approval record organized while protecting information exempt from owner inspection. Ask the manager or counsel about secure storage, access, and retention requirements.
Good process builds confidence.
Before submitting: a short checklist
- Use the current form from UCO’s official forms page.
- Confirm the correct type of request and required supporting application.
- Obtain all required owner approvals and the deed copy.
- Check the occupant’s name, unit, and start/end dates.
- Complete authorized association signatures and seal requirements.
- Confirm who delivers the package and what happens next.
- Arrange final approval, ID, and access steps separately.
Track the handoffs without duplicating sensitive files
Keep a short status log for each request in an appropriately controlled association record. The log should identify the next action and the person responsible; it should not reproduce screening reports or identification numbers.
| Milestone | Record or confirm | Next action |
|---|---|---|
| Request received | Receipt date, request category, proposed dates and current package version. | Identify missing items and applicable association review requirements. |
| Investigation, if applicable | Authorized submission, delivery confirmation and status. | Resolve missing items through the designated contact and obtain results securely. |
| Association action | Properly authorized decision and written communication, including approved names and dates. | Clarify conditions or unresolved legal questions before proceeding. |
| UCO documentation | Signed/sealed form delivered as instructed; applicable COA arrangements confirmed. | Identify what approval documentation must reach the next service provider. |
| WPRF and access | Separate ID eligibility/document check and applicable access requirements. | Coordinate with the appropriate office; do not promise a credential before confirmation. |
| Move-in or extension | Approved dates, association instructions, record updates and any follow-up date. | Close resolved items and calendar the next review where needed. |
Timing: obtain the association-specific review period and its basis; do not insert a universal deadline into a blank form field. Record outstanding items promptly. Refer disputed authority, denials or accommodation questions to association counsel.
Close the file with clear instructions
- Confirm the written outcome, named occupants and approved dates match the applicable documents.
- Explain any remaining documentation, WPRF, gate/vehicle, parking, key or move-in steps and who handles each one.
- Provide the current rules and welcome information through the association’s normal process.
- Update resident and emergency-contact information separately from the owner roster. A change in occupancy does not itself change ownership.
- Maintain age-verification records through the separate applicable process; do not treat the general resident list as a substitute.
- Keep the decision record and supporting application material with the appropriate access and retention controls.
Official forms & related reading
UCO Forms & Resources is the best starting point for updated versions and instructions.
- Request for Occupancy / Extension — January 2, 2026 PDF
- Rental Applicants / Occupants application package
Confirm current requirements with the association and UCO at 561-683-9189. Ask about processing time, extension requirements, and applicable charges before submitting.
RentalsCentury Village IDBack to Owners & RulesEditorial and published-form review: October 16, 2026. UCO’s linked occupancy and rental/occupant forms were checked. Current case-specific COA and WPRF requirements still require confirmation with the responsible offices. Educational summary of published forms, not a replacement application or a guarantee of approval. Requirements depend on current procedures, law, and the association’s governing documents.